1. Introduction
Veridian Micro Lab ("we", "our", or "us") operates the Veridian Laboratory Management System (LMS), a web-based platform used to manage laboratory operations, research projects, training programs, and administrative tasks. This Privacy Policy explains how we collect, use, and protect information when you use our application.
2. Information We Collect
We may collect the following types of information:
- Account Information: Username, email address, role, and module permissions provided during account creation.
- Staff Profile Data: Name, designation, department, phone number, address, emergency contacts, and qualifications.
- Usage Data: Login timestamps, actions performed within the system (creating, updating, or deleting records), and audit trail entries.
- Google Account Data: If you authorize Google Docs integration, we access your Google account to create and edit documents on your behalf. We only access documents explicitly created through our platform.
3. How We Use Your Information
We use collected information to:
- Provide and maintain the Laboratory Management System.
- Authenticate users and enforce role-based access control.
- Track laboratory resources, training sessions, and administrative workflows.
- Generate reports and maintain audit trails for compliance purposes.
- Communicate with you regarding your account or system updates.
4. Google API Services
Our application uses Google APIs (Google Docs API and Google Drive API) to create and manage documents. When you authorize Google access:
- We create documents in your Google Drive on your behalf.
- We do not read, modify, or access any Google documents other than those created through our platform.
- We do not share your Google data with third parties.
- You can revoke access at any time through your Google Account settings.
5. Data Storage and Security
Your data is stored securely using industry-standard encryption. We use HTTPS for all communications, signed session tokens for authentication, and role-based access controls to protect your information. Database access is restricted to authorized personnel only.
6. Data Sharing
We do not sell, trade, or share your personal information with third parties except:
- When required by law or legal process.
- To protect the rights, property, or safety of Veridian Micro Lab, our users, or the public.
- With your explicit consent for specific integrations (e.g., Google Docs).
7. Data Retention
We retain your account information and system data for as long as your account is active. When an account is deactivated, personal data is retained for audit purposes but access is immediately revoked. You may request data deletion by contacting us.
8. Your Rights
You have the right to:
- Access the personal information we hold about you.
- Request correction of inaccurate data.
- Request deletion of your personal data.
- Revoke Google API access at any time.
9. Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated revision date. Continued use of the application after changes constitutes acceptance of the updated policy.
10. Contact Us
If you have questions about this Privacy Policy, please contact us at: